Ordering kit

logoRe recent order (Winter 2010)

Message from our Kit Secretary:

We have mistakenly been sent 10 Minerva Jackets and 5 Minerva Gilets when we ordered 10 Training Jackets and 5 Training Gilets. See order form and check descriptions on the website link below (the dry storm labels are key - our products have these but they are associated with the Minerva products).

The difference is that the Minerva Jackets are very thin compared to the Training Jacket. On the plus side they are supposedly weather resistant and about 15% more valuable.

Because most of the jackets and gilets have already been issued to people, I propose to e-mail the supplier contact to make them aware of the mistake and that some individuals may contact them for an exchange.

I hope this is ok with everyone. I have other priorities with work and family right now or I would offer to co-ordinate the returns.

Please can someone forward this and CC me in to Paul L and Callum. I don't have their e-mail addresses.

I'll send contact details through in a separate e-mail a little later

Nicole Martin is your contact at Carvalho for the recent order. I have warned her people will contact her individually if they want an exchange.

Suggest you reference e-mails to Nicole as "Ogmore Valley Wheelers Orders" in the subject.

Carvallho Website

Thanks

Rob Jones

Ordering Process

Ogmore Valley Wheelers will select a kit design, colours and supplier, any one or more of which may be changed periodically by a committee decision.

Annually, at the club AGM, a club clothing person (the kit-secretary) will be elected to administer club clothing.

Prices for club clothing are variable for some of the following reasons:

  • Currency exchange rates (if clothing is bought from a non-UK supplier)
  • Supplier volume discounts
  • Club discounts (decided by club committee)

Purchase orders for kit will be placed no more than 2 times per year on 1st September and from 2011 onwards the 1st March.

To obtain club clothing you must enter your requirements into the club clothing order book held at the club HQ and available at Friday evenings club social sessions from 6 weeks prior to the order date. A deposit of approx 75% of the current known single item price for each item required will be paid to the treasurer or kit-man and recorded in the clothing order book. Requesting clothing through the order book or e-mail infers the agreement of the member to abide by this process. The earliest dates for orders will be 6 weeks prior to the 1st September or 1st March respectively. The latest date for orders will be 2 weeks prior to the 1st September or 1st March respectively.

Prior to placement of an order with the supplier, the committee will decide if any particular element of the order should be supplemented from club funds to provide a clothing stock and/or secure an advantageous price for club members. This is to include any items due to U23 members who have made a 2 year commitment to the club and are therefore currently (@ 23rd January 2010) entitled to a free short sleeved jersey or clothing an equivalent value. The committee's decision will be heavily influenced by the kit-sec's recommendations.

If the member decides not to go ahead with their order prior to an order being placed with the supplier, and communicates this to the kit-sec within 2 weeks of the order date, then their deposit will be refunded. Post supplier order placement, deposits are not refundable and the member becomes liable for the outstanding value of the clothing they have ordered. This amount is payable on collection of the clothing. Collection should be in person from the kit-sec and should take place within 4 weeks of clothing delivery. The committee will decide what happens to any kit and/or the outstanding debt in the event of none collection.

If any item required is in stock at the point a member requires it, it will be sold to the member for full payment on a first come, first served basis.

Any clothing that matches the size requirement stated by a member in the order book which does not fit the member when delivered, or clothing found to be defective, will be the responsibility of the member to remedy with the clothing supplier. The kit-sec is likely to be supportive in this situation but will not be bound to act on behalf of the member.

Information recorded in the in the clothing order book will be as follows.

  • This process

For the member to complete

  • Size of item
  • Description of item
  • Date item placed in order book
  • Members name and phone number

For the kit-sec/treasurer to complete

  • Amount of deposit paid
  • Price on order placement
  • Date of order placement
  • Actual date of delivery (to be recorded post delivery)
  • Balance to pay per item (to be calculated post delivery)
  • Date that an order item is completed (i.e. fully paid for and passed to the member)